Having excellent communication can help you to get much further in life not only at work but also in fostering meaningful relationships. Excellent communication skills are fundamental because they will enable you to break barriers and get to places where people who don’t have good communication skills wouldn’t reach. There are some things you should pay attention to when trying to communicate efficiently and effectively.
Your body language
You may be the one who is speaking or listening. Regardless, your body language speaks volumes. Ensure you are composed and relaxed but not to the point where you look slouched. The other person can tell you are attentive if you make eye contact and nod your head. Make an effort not to look nervous. Do this by not biting or picking your nails. Avoid playing with your hands as these can be quite distracting to the speaker.
Attention and speech
Whenever you are speaking, ensure that you are very well understood. You can achieve this by being very concise and clear. Go straight to the point when talking about something. If you start talking about unnecessary things, then the listener’s attention starts to drift. If you are the one who is listening, pick out the most important points and mentally write them down so when you get a chance to speak or respond finally, you know exactly what to address.
Some people cannot communicate consistently. It seems like the only conversations they have are small talk. If you are one of these people, then ensure that you improve on your consistency through availability. Ensure that you are always there whenever there is an issue to address. Don’t shy away from talking about things. Do not be afraid. Whenever you feel something needs to be communicated, ensure you communicate it to the relevant parties and consequently make sure communication lines are open whenever someone wants to reach out to you.
When trying to communicate, ensure you give the speaker the time they need to convey their message. Do not be in a rush to respond. Let them finish what they are saying and then respond when the time is right. There will not be any meaningful conversation where there is impatience. From time to time if you do not understand what is being said, repeat it back to the speaker and ask them if that is what they meant. This makes the speaker feel that you are invested in the conversation.